How do I map spaces? 📺

Mapping spaces involves identifying and drawing regions on a Floorplan that represent a desk, meeting room, collaboration space, or any other space type relevant to a workplace.

In order to obtain valid and accurate analytics about how people are utilising their space, it is critical that the areas mapped in the XY Sense web app are exactly representative of the actual Floor. Therefore, before continuing this guide please ensure you have first uploaded an up-to-date Floorplan.

The goal of space mapping is to produce a Floorplan similar to the figure above, where each individual space has been drawn and categorised as a specific space type. There are several steps involved in successfully mapping a Floorplan, which are outlined below:

1. 0:00 - Introduction
2. 0:26 - Finding the Floor to Update
3. 1:04 - Checking Sensor Coverage
4. 2:01 - Managing Spaces
5. 2:37 - Adding a New Space Type
6. 3:05 - Mapping the Reception Space
7. 3:37 - Adding Space Details
8. 4:00 - Saving Changes

For an in-depth guide on mapping spaces, please refer to the video tutorial below. If you're only interested in a particular step from those listed above, navigate to the video timestamps provided in the brackets next to each step.

What is required for successful mapping?

• Workpoints
  • When mapping a workpoint, it is important to cover the area around where the person will be sitting/standing, and not only the desk. Also consider that a person's sensor location may also oscillate a few centimeters/inches from their true location. Hence when mapping a desk, a good rule of thumb is to draw a rectangle around the sitting/standing area with enough buffer to capture the sighting.
  • When one workpoint is complete, use the replicate functionality to ensure consistency between workpoints (click on "edit and map spaces" → click on an existing workpoint → use "shift + click" to replicate space).
  • Ensure the mapped areas are as close together as possible to avoid valid sightings being captured outside of the geofences but do not overlap as this can lead to double counting (see below image)
    

• Enclosed Spaces (e.g. Meeting Rooms, Offices etc.)
  • When mapping an enclosed space, we typically do not consider individual seating/standing locations since often chairs can move around.
  • We are usually interested in total number of people within a room rather than specific locations within that room
  • Hence it is sufficient to draw a polygon that covers the entire room as in the image below